Skip to main content
Victorian government website
State Government of Victoria, Australia
Funded Agency Channel

Selection report and offer of employment

Selection report

To officially record the selection decision, the panel should complete a selection report and have it signed by all the panel members and endorsed by the delegate. The report will provide all the essential information for the approving delegate to make a decision on the recommendation of the panel.

The report should clearly set out the key components of the advertised position:

  • vacancy details - title, classification, reference number, etc.
  • notification - where the job was advertised and the dates
  • number of applications received
  • details of the selection panel
  • short listing process and interview dates
  • recommendation
  • delegate's endorsement.

Once the selection report has been endorsed the Chairperson of the selection committee should notify the successful and unsuccessful candidates of the outcome.

Offer of employment

After the successful applicant has been verbally advised that they are the preferred applicant, a formal Letter of Offer should be forwarded to them. This letter should advise them of the following:

  • their title
  • where they will work
  • how they should report to
  • when they should commence
  • their salary.

Once the Letter of Offer is signed and returned by the external applicant, and all other appropriate documentation completed and returned, these should be forwarded to your Human Resources Officer. The Human Resources Officer will then be able to add the new employee into the payroll system.


The material on this page has been adapted from information created by the Department of Human Services Human Resources Branch.

Supported by the Community Sector Investment Fund (external link - opens in a new window).