Getting the best deal
Following are the basic steps followed by a fleet manager when purchasing a new fleet vehicle:
- Fleet manager notifies dealer of requirements e.g. delivery date, vehicle specifications, trade-in details
- Dealer assesses trade-in vehicle at organisations premises
- Dealer provides quotation for changeover or on-road price (including purchase price, options, dealer delivery charges, motor vehicle duty, registration, Compulsory Third Party insurance, adjustment for trade-in value)
- Fleet manager and dealer negotiate final price
- Dealer draws up sale contract
- Fleet manager checks details of contract carefully including costs are itemised, delivery date is specified, car details are correct and there are no blanks. Amendments are made where necessary.
- Once finalised, fleet manager signs sale contract. Note: the contract is legally binding and there is no cooling off period.
- Vehicle is delivered on agreed date. Refer to the vehicle delivery checklist.
The following online guides offer a wealth of advice for getting the best deal when buying a new vehicle:
- Eligible community service organisations can access the benefits of Whole of Victorian Government contracts including vehicle contracts
- There are a range of buying groups community service rganisations could investigate
- Better deals can be obtained by purchasing cars wholesale rather than retail
- Discounts may be negotiated for purchasing fleet vehicles and for purchasing in bulk
- Arrange for dealers to come to community service rganisations premises to assess trade-in vehicles rather than employees travelling to dealers
- Request written quotations
- Ask for the on the road or 'changeover' (when trading in a vehicle) price. This includes purchase price, options, dealer delivery charges, motor vehicle duty, registration, Compulsory Third Party insurance and adjustment for trade-in value.
- Always keep a trade-in vehicle until the new car is delivered
- Be wary of high trade-in offers which may be countered by an increased purchase price
- Check whether optional accessories can be purchased more cheaply after vehicle delivery from other suppliers
- Read the warranty conditions carefully and check if adding accessories after delivery will affect the warranty
- The Agreement for Sale is a legally binding document and there is no cooling off period so it should not be signed until the organisation is completely ready. It should be checked carefully before signing including that costs are itemised, delivery date is specified, car details are correct and there are no blanks. If necessary a clause can be added saying that it is subject to approval of finance.
All new cars come with a manufacturers warranty, commonly for three years or 100,000 kms whichever comes first.
Vehicle delivery checklist
- Vehicle delivery checklist [Word, 36.0 KB - opens in a new window]Check the items in this checklist at the time of delivery of the new vehicle with the dealer present.
Making a claim against a motor car trader
Whole of Victorian Government contracts
Information on how eligible community service organisations can access the benefits of Whole of Victorian Government contracts.
Supported by the Community Sector Investment Fund (external link - opens in a new window).