Attachment 1 Organisations assets register - data requirements
| Field name | Field use | |
|---|---|---|
| 1. | Asset description | General Description: - Use the following formula: (Item)(Make)(Model) |
| 2. | Serial number | Serial number recorded on the manufacturer's label or plate. |
| 3. | Asset number | Each asset recorded on the assets register should have a unique identification number that may be used to locate the asset entry in the assets register. Depending on the type of assets register kept, the asset number could be a line or folio number in a manual ledger through to a bar code label number in a sophisticated computerised system. |
| 4. | Supplier | As described on the purchase order. |
| 5. | Asset custodian/controller | Person or title of person with custodial responsibility. |
| 6. | Address | Enter full postal address where the asset is located. |
| 7. | Asset value | Usually the gross purchase price, that is, the cost before deducting any trade in allowance. |
| 8. | Purchase date | Purchase date of asset or date asset was transferred from another funded organisation. |
| 9. | Department funds used | Enter the $ amount of department funds used to acquire this asset. |
| 10. | Year of funding | Enter the financial year when grant was disclosed as a cash receipt. |
| 11. | Department program | The department program that funded or part funded the asset purchase. |
| 12. | Accumulated depreciation | Enter: asset value x (depreciation rate *x years**) |
| 13. | Written down value | Enter - asset value less accumulated depreciation. |
| 14. | Depreciation date | Accumulated depreciation and written down value should be calculated annually to 30 June. |
| 15. | Disposal date | Date that asset was removed from service. |
| 16. | Disposal method | Enter details of disposal, for example, trade in, sale, theft etc. |
| 17. | Disposal receipts | Enter the $ proceeds received on disposal of asset. |