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Service Agreement Information Kit for Funded Organisations

1.8 Victorian Common Funding Agreement

The Victorian Common Funding Agreement is used by all Victorian government departments when funding human and community services including specified capital works.

The Victorian Common Funding Agreement, in use since January 2013, provides a model for standardised funding arrangements across the Victorian government with the aim of reducing administrative burden and red tape associated with government funding.

The Service Agreement used by the Department of Health and Human Services and the Department of Education and Training is a form of the Victorian Common Funding Agreement, with shared features including:

  • Many core terms and conditions are the same in both the Service Agreement form and the Standard Form of the Victorian Common Funding Agreement
  • Clauses are written in plain English and presented in the same order
  • Specific clause differences in the Service Agreement have been agreed to address the unique requirements of the services environment
  • A four year term (2015-2019) for terms and conditions with aligned review schedules
  • A similar ‘look and feel’.

The Victorian Common Funding Agreement and its Service Agreement form are approved and available for use.

The departments’ Service Agreement processes and systems remain the same. Organisations should continue to refer to the Funded Agency Channel (external link, opens in a new window) and the Service Agreement Information Kit for information on their Service Agreements.

More information about the Victorian Common Funding Agreement is available at the Victorian Common Funding Agreement webpage (opens in new window).

Key differences between the Service Agreement and the Victorian Common Funding Agreement

The Service Agreement terms and conditions contain a combination of the Victorian Common Funding Agreement core terms and conditions and approved additional and substituted clauses that meet the unique needs of government funding of health, human and early childhood services.

A summary of additional and substituted clauses in the Service Agreement form of the Victorian Common Funding Agreement is provided in the table, below.

Information about the additional and substituted clauses is available on the Victorian Common Funding Agreement Services Agreement form terms and conditions key differences detailed document (Word 191.5KB, opens in a new window).

A detailed explanation of these clauses is provided in Chapter 3 Terms and conditions (opens in a new window) of the Service Agreement Information Kit.

Summary of approved additional and substituted clauses in the Service Agreement

VCFA core terms and conditions VCFA clause set numbers Service Agreement terms and conditions
Additional clauses to the VCFA core terms and conditions Substituted clauses to the VCFA core terms and conditions
1. Definitions and Interpretation 1.1 - 1.3 Clause 1.1
Clause 1.3(d) & 1.3(e)
Clause 1.3(c)
2. Term of Agreement 2.1 - 2.2 No additional or substituted clauses
3. Activity Delivery 3.1 - 3.2 Clause 3.1A
Clauses 3.3 - 3.11
4. Funding 4.1 - 4.17 Clause 4.3
Clause 4.9
5. Conflict of Interest 5.1 - 5.3 Clause 5.1(c)
6. Recordkeeping 6.1 - 6.5 Clause 6.6 - 6.10 Clause 6.2 - 6.5
7. Assets 7.1 - 7.7 Clauses 7.8 - 7.10
8. Reporting 8.1 - 8.4 Clause 8.5
9. Audit and Performance Review 9.1 - 9.2 No additional or substituted clauses
10. Assignment and Subcontracting 10.1 - 10.4 No additional or substituted clauses
11. Dispute Resolution 11.1 - 11.3 Clauses 11.2(f), 11.2(g), 11.4 & 11.5 Clause 11.3
12. Suspension 12.1 - 12.8 Clauses 12.1 - 12.8
13. Cessation 13.1 Clauses 13.1 - 13.6
14. Termination of Agreement 14.1 - 14.10

Clause 14.5
Clauses 14.7A & 14.7B
Clause 14.10

Clause 14.3(e)
Clause 14.4
15. Transition of Activity 15.1 Clauses 15.1 - 15.3
16. Intellectual Property 16.1 - 16.10 Clauses 16.5
Clause 16.5A
Clause 16.3
17. Privacy Data Protection and Protected Disclosures 17.1 - 17.4 Clauses 17.1 - 17.4
18. Confidential Information 18.1 - 18.3 No additional or substituted clauses
19. Indemnity 19.1 - 19.3 No additional or substituted clauses
20. Insurance and Risk Management 20.1 - 20.2 Clause 20.1(a)(i)
Clause 20.2(c) & 20.2(d)
21. Variation 21.1 No additional or substituted clauses
22. The Department's Consent 22.1 - 22.3 No additional or substituted clauses
23. Status of Organisation 23.1 - 23.7 Clause 23.8
24. Notices 24.1 - 24.3 No additional or substituted clauses
25. Waiver 25.1 - 25.2 No additional or substituted clauses
26. Survival 26.1 No additional or substituted clauses
27. Early Childhood Facilities Grant Clause 27 [DET only]