| Edit No |
Field/s |
Edit Descriptor |
| E005 |
Empty Transaction file |
Run Terminated - Transmission file has
been corrupted or tape/diskette has parity errors |
| E010 |
No Match / New Client |
Hospital tables not yet set up at DHS
/ Hospital tables have been set up, but hospital has not been declared
valid for production processing |
| E020 |
Unique key/ Campus Code / Medicare Number |
Reject if ‘Medicare Number’
is ‘99999999999’ and no match is found using ‘Campus
Code’ and ‘Unique Key’ |
| E025 |
Unique key / Campus Code / Patient Identifier
/ Arrival Date / Departure Date |
Duplicate Attendance: Reject if ‘Campus
Code’, ‘Patient Id’ & ‘Arrival and Departure
dates and times’ match a record already on the system, but
the ‘Unique Key’ is different |
| E028 |
Unique Key |
Update Transaction: Reject if ‘Unique
Key’ does not match a record already on the system |
| E030 |
Unique key |
Correction Record: Reject if ‘Unique
Key’ does not match a record already on the system |
| E050 |
Campus Code |
Mandatory: reject if this field is not
completed |
| E051 |
Campus Code |
Reject file if code does not exist in
‘Campus Code’ reference table |
| E060 |
Unique Key |
Mandatory: reject if this field is not
completed |
| E061 |
Unique Key |
Reject if non-numeric characters are
present |
| E061 |
Unique Key |
Reject if length >9 |
| E061 |
Unique Key |
Reject if length is = 0 |
| E065 |
Patient Identifier |
Mandatory: reject if this field is not
completed |
| E066 |
Patient Identifier |
Reject if non alpha numeric characters
are present |
| E066 |
Patient Identifier |
Reject if length > 10 |
| E080 |
Medicare Number |
Warning if Medicare Number is not submitted |
| E081 |
Medicare Number |
Reject if Medicare Number supplied and
non-numeric characters are present |
| E081 |
Medicare Number |
Reject if length does not = 11 |
| E087 |
Medicare Suffix |
Mandatory: reject if this field is not
completed |
| E088 |
Medicare Suffix |
Reject if invalid Medicare Suffix has
been recorded |
| E089 |
Invalid Medicare Code & DOB |
Warning if Medicare Number is ‘0’
and patient is older than six months |
| E090 |
Sex |
Mandatory: reject if this field is not
completed |
| E091 |
Sex |
Reject if does not exist in Sex reference
table |
| E092 |
Sex / Date of Birth |
Reject if Sex = 3 Indeterminate and patient’s
age = 90 Days |
| E093 |
Sex / Date of Birth |
Warning - sex = 3 Indeterminate and patient’s
age < 90 Days |
| E095 |
Date of Birth |
Mandatory: reject if this field is not
completed |
| E096 |
Date of Birth |
Reject if non-numeric characters are
present |
| E096 |
Date of Birth |
Reject if not in valid date format (DDMMCCYY)
or is not (0000CCYY) |
| E097 |
Date of Birth / Arrival Date |
DOB is > Arrival date |
| E098 |
Date of Birth |
Rejection - Age is Calculated as 120
yrs & over |
| E100 |
Country of Birth |
Mandatory: reject if this field is not
completed |
| E101 |
Country of Birth |
Reject if does not exist in Country of
Birth reference table |
| E102 |
Country of Birth |
Warning - Country of Birth = 0001 - Born
at sea, 0002 - Country of Birth not elsewhere classified, 1700 -
Antarctic not further defined, 1701-1707 - Antarctic territories,
2206 - Vatican City, Holy See |
| E103 |
Arrival Date / Date of Birth / Country
of Birth |
Warning - Arrival Date = Date of Birth
and Country of Birth does not = Australia |
| E105 |
Indigenous Status |
Mandatory: reject if this field is not
completed |
| E106 |
Indigenous Status |
Reject if does not exist in Indigenous
Status reference table |
| E107 |
Indigenous Status / Country of Birth |
Warning - Indigenous Status = 1 - Aboriginal
or Torres Strait Islander and Country of Birth is not 1100-1109,
1200, 1203 or 1299 (Australia) |
| E110 |
Preferred Language |
Mandatory: reject if this field is not
completed |
| E111 |
Preferred Language |
Reject if does not exist in Preferred
Language reference table |
| E115 |
Locality / Postcode |
Mandatory: Reject if this field is not
completed and Postcode is not ‘1000’, ‘8888’
or ‘9988’ |
| E115 |
Locality / Postcode |
Reject if Locality completed and Postcode
= ‘1000’ or ‘9988’ |
| E115 |
Locality / Postcode |
Reject if neither Locality nor Postcode
can be located in the Statistical Local Area reference table |
| E116 |
Locality |
Reject if non-alpha numeric characters
are present |
| E116 |
Locality |
Reject if length > 20 characters |
| E120 |
Postcode |
Mandatory: reject if this field is not
completed |
| E121 |
Postcode |
Reject if does not exist in Postcode
reference table |
| E122 |
Postcode / Locality |
Reject if Postcode and Locality combination
does not exist in SLA reference table |
| E125 |
Arrival Transport Mode |
Mandatory: reject if this field is not
completed |
| E126 |
Arrival Transport Mode |
Reject if does not exist in Arrival Transport
Mode reference table |
| E130 |
Referred By |
Mandatory: reject if this field is not
completed |
| E131 |
Referred By |
Reject if does not exist in Referred
By reference table |
| E135 |
Transfer Source |
Reject if does not exist in Transfer
Source reference table |
| E136 |
Transfer Source / Referred By |
Reject if Referred by = 6 - Transfer
from another hospital and Transfer Source is null |
| E136 |
Transfer Source / Referred By |
Reject if Referred by = 1-5, 7-11 or
19 and Transfer Source is not null |
| E137 |
Transfer Source /Campus Code |
Reject if Transfer Source = Campus Code |
| E137 |
Transfer Destination / Campus Code |
Reject if Transfer Destination = Campus
Code |
| E140 |
Type of Visit |
Mandatory: reject if this field is not
completed |
| E141 |
Type of Visit |
Reject if does not exist in Type of Visit
reference table |
| E142 |
Type of Visit / Arrival Transport Mode
/ Triage Category / Departure Status / Referred to on Departure
/ Departure Transport Mode |
Reject if Arrival Transport Mode = 9
- Undertaker and Type of Visit does not = 10 - Dead on Arrival,
Triage Category does not = 6 - Dead on Arrival, Departure Status
does not = 8 - Dead on Arrival, Referred to on Departure does not
= 19 - Dead on Arrival and Departure Transport Mode does not = 9
- Undertaker |
| E145 |
Compensable Status |
Mandatory: reject if this field is not
completed |
| E146 |
Compensable Status |
Reject if does not exist in Compensable
Status reference table |
| E150 |
Ambulance Case Number |
Reject if non-alpha numeric characters
are present |
| E150 |
Ambulance Case Number |
Reject if length > 6 |
| E151 |
Ambulance Case Number / Arrival Transport
Mode |
Reject if Arrival Transport Mode = 6-9,
11 or 19 and Ambulance Case Number is not null |
| E151 |
Ambulance Case Number / Arrival Transport
Mode |
Reject if Arrival Transport Mode is 1-4
or 10 and Ambulance Case Number is null |
| E155 |
Arrival Date |
Mandatory: reject if field is not completed |
| E156 |
Arrival Date |
Reject if not in valid date format (DDMMCCYY) |
| E160 |
Arrival Time |
Mandatory: reject if field is not completed |
