Health Data Standards & Systems Unit < VAED <
P R S /
2 MANUAL
9th Edition July 1999
Effective,
1 July 1999
Department
of Human Services
10 September
1999
Part
A Index
Definitions Related to Facilities
Definitions Related to Patients
Definitions Related to Episodes
Definitions Related to Counting Days
Definitions Related to Leave
Definitions Related to Acute Geriatric
Admitted Services: Streams of Care
Definitions Related to Clinical
Coding and DRGs
Definitions Related to Contracted Hospital Care
Departmental Circulars Relevant
to PRS/2 and the VIMD
Publications Relevant to PRS/2 and
the VIMD
Overview of PRS/2
Schedule Requirements
Interfacing
Part
B Index
Input Records
Part
C Index
Supplementary
Code Lists
Part
D Index
Transmission
Control and Reconciliation Reports
Part
F Index
Request
Suite Reports
Attachment
Are You
of Aboriginal or Torres Strait Islander Origin?
Information
for Hospital Staff who
are Responsible for Collecting Information on Patients who are Admitted
to Hospital or Patients
who attend the Emergency Department
To fund public hospitals equitably under the casemix system and to maintain morbidity data on all Victorians, the Department of Human Services requires a minimum data set which accurately reflects health service activities, meets the requirements of the Victorian Annual Reporting Act 1983, and is consistent with the State's reporting requirements under the National Health Information Agreement.
The Department also has a statutory obligation under section 9 of the Victorian Health Act 1958 to establish a comprehensive information system on
. the causes,
effects and nature of illness among Victorians;
.
the determinants of good health and ill health; and
.
the utilisation of health services in Victoria.
The Department has further reporting obligations under the 1998 Australian Health Care Agreement with the Commonwealth of Australia.
To meet these objectives, all public and private acute hospitals, including acute facilities in rehabilitation and extended care institutions and day procedure centres, are required to report the relevant minimum data set of admitted patient activity. These data are compiled into the Victorian Admitted Episode Dataset (VAED, previously the Victorian Inpatient Minimum Database, VIMD). Victorian hospitals must transmit data to the VAED via the PRS/2 system.
This Manual provides comprehensive information for hospitals on how the PRS/2 system works, the source data definitions and reporting requirements for all service types. The Manual is also available on the Department's web site at www.dhs.vic.gov.au/ahs/prs2.
The Department is moving towards an alternative file format for the VAED: the new HL7 messaging protocol. Details are set out in Victorian Health Level 7 (HL7) DWH and ODS Interface Specification, also available from the Department's web site at www.dhs.vic.gov.au/ahs/rapid.
Amendments have been made to the PRS/2 format to make it Year 2000 compliant. For information regarding Year 2000 compliance generally, refer to the Department's Y2K web site at www.dhs.vic.gov.au/ahs/i2t2/yr2000.html
DR
CHRIS BROOK
Director
Acute Health Services
|
For: |
Contact: |
|
|
Department of Human Services Victoria |
|
General
assistance |
HDSS
Help Desk Telephone (03) 9616-8141 Fax (03) 9616-7629 Email PRS2.Help-Desk@dhs.vic.gov.au |
| ICD-10-AM Library File | www.dhs.vic.gov.au/ahs/hdss/ |
| Copies of Departmental circulars | www.dhs.vic.gov.au/ahs/circular/index.htm Hospitals: your Regional Office Others: (03) 9616-8073 (phone) |
|
|
Allegiance Systems |
| Technical
queries Customer support Copies of Alliegance Systems circulars |
PRS/2
Support Telephone (03) 9541-7500 Fax (03) 9543-3393 |
| Address test tapes/disks to: | PRS/2 Customer Service |
| Address live tapes/disks to: | Operations Division |
Allegiance
Systems |
If you have comments, suggestions, queries about this manual, please send them to the Department's Health Information Managers.
Abbreviations Used in This Manual
AIMS Agency Information Management System
AN-DRG Australian National Diagnosis Related Group
AR-DRG Australian Refined Diagnosis Related Group
CCIHT Critical Care Inter-Hospital Transfer
CFS Coded Funded Separations
CCU Coronary/Cardiac Care Unit
CRAFT Casemix Rehabilitation and Funding Tree
DHS Department of Human Services Victoria
DRG Diagnosis Related Group
DVA Department of Veterans' Affairs
GEM Geriatric Evaluation and Management Program
HDSS Health Data Standards and Systems, Acute Health Division, DHS
HIM Health information manager (also known as medical record administrator)
HITH Hospital in the Home
ICD-9-CM International Classification of Diseases - 9th Revision - Clinical Modification
ICD-10-AM International Statistical Classification of Diseases and Related Health Problems, 10th Revision, Australian Modification
ICU Intensive care unit
IES Inlier Equivalent Separations
MDC Major Diagnostic Category
MV Mechanical ventilation
NHDD National Health Data Dictionary
NICU Neonatal intensive care unit
NHT Nursing Home Type (patient/care)
P/G Psycho-geriatric
PRISM Psychiatric Records Information Systems Manager
PRS Patient Reporting System (one of Allegiance Systems' hospital management softwares before 1.7.99)
PRS/2 Computer system by which hospitals transmit admitted patient data to Department of Human Services
SCN Special care nursery
SLA Statistical Local Area
TAC Transport Accident Commission
UR No. Unit Record Number (now Patient Identifier)
VAED Victorian Admitted Episodes Dataset (previously VIMD)
VIMD Victorian Inpatient Minimum Database (now VAED)
VWA Victorian WorkCover Authority
WIES Weighted Inlier Equivalent Separations
the Department refers to the Victorian Department of Human Services
Hospital facilities as defined in Definitions. A nursing home attached to a hospital is not part of this data collection.
Allegiance Systems Previously Health Computing Services-Victoria Limited (trading as HCS Australia).